Centro Library & Archives allows researchers to use a camera in our reading room to take photographs of collection material in lieu of note taking or photocopying (see camera use policy.) We welcome you to use materials in our collections that are in the public domain and to make fair use of copyrighted materials as defined by copyright law.
In addition, we provide fee-based reproduction services for collection material for personal research use, under the fair use clause of United States copyright law, based on the following considerations:
- Compliance with collection donor and other restrictions.
- Size and format of the original item.
- Condition of the original item.
- Staff resources to manage the reproduction request.
We reserve the right to limit the number of copies made; to restrict the use of rare and valuable items; and to deny a request due to copyright regulations, privacy rights, donor-imposed regulations, or other rights related issues.
Reproduction services include digital scans of collection material, as well as providing high resolution files for existing digitized material found in Centro’s Digital Collections portal to both on- and off-site patrons. More information about our physical holdings are found in the finding aids and inventories.
Formats and Pricing
PDF Scanning
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PDF Scan - image |
Full color scan |
$0.40 per image |
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PDF Scan - folder |
Full color scan |
$25.00 per folder* |
*$30.00 minimum – price is subject to increase depending on staff assessment of folder contents.
High Resolution Digital Capture
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High Resolution TIFF |
Full color, lossless capture, minimum 300 to maximum 600 dpi |
$15.00 per capture |
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High Resolution TIFF, previously captured |
Previously scanned items available in Centro’s Digital Collections portal. Minimum resolution is 300 dpi |
$5.00 per file |
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Oversized and Special Services Capture |
For originals greater than 18”x24”, high-res capture over 600 dpi, slides, negatives, etc.
Our ability to complete oversized and special service captures requires staff assessment. We reserve the right to refuse requests that overextend our staffing or technological capabilities. |
Beginning at $25.00 per capture |
Audiovisual Reproductions
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Analog to Digital Duplication |
Digitization, quality control of content, ingest into digital repository, production of repository access copy and personal copy for researcher |
Price varies, typically between $50.00-$200.00 per item |
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Previously Digitized Audio .mp3 or .wav file |
For audio content already digitized according to preservation protocol |
$10.00 per file, delivery mechanism TBD based on item. |
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Previously Digitized Audio CD |
For audio content already digitized according to preservation protocol |
$15 per item |
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Previously Digitized Film or Video DVD |
For moving image content already digitized according to preservation protocol |
$20 per item |
Delivery
Centro supplies reproductions only electronically. Shipping electronic copies is possible and subject to separate costs that will be determined after assessing request.
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Electronic Delivery - Images |
Transmission of PDFs or TIFF files |
No charge (usually via Dropbox) |
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Electronic Delivery in person |
Patrons can provide USB or external hard drives for transfer of files in person. Please note, copying AV material will take a long time depending on the size of the files. |
No charge (patron provided USB or external HD)
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Image Publication Fee
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Usage fee for print |
$25 |
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Licensing for film |
Accessed on a per request basis. |
How to Order
Please complete this form and email it as an attachment to the Centro Library & Archives: centro.library@hunter.cuny.edu. We will follow up with you to provide an invoice and permissions document (if applicable) to sign. We do not begin work on requests until payment has been received and once the request has been completed, we will follow up with you to deliver it via electronic file transfer or coordinate an in person transfer.
To fill out the form:
- Use the Save As… function of your PDF reader/editor to save the form to your computer.
- Click into the fields of the PDF to fill out the information of the material you would like reproductions of. The Centro’s finding aids or Digital Collections Portal should relate the relevant information needed to complete the form. If you are having trouble filling out the form, please contact us at the email below.
- Send the completed form to centro.library@hunter.cuny.edu.
Because of heavy researcher traffic in our reading room, our high-volume reference email service, and limited staffing, we do not offer a RUSH option for reproduction services. Please plan your requests accordingly and contact us well in advance of any deadlines if you have questions about a timeline for a reproduction request you are contemplating. We strive to make our collections accessible and widely used, if you have questions about pricing please feel free to contact us.
Requests enter our copy queue in the order that payment is received. The turnaround time for most requests is two to four weeks.
Permission to Publish & Copyright
Centro Library & Archives welcomes you to use materials in our collections that are in the public domain. You do not need Centro's permission, as physical holder of the collection material, to publish anything that is in the public domain in the United States. Additionally, you may make fair use of copyrighted materials as defined by copyright law. We cannot determine for you whether or not fair use applies to your intended use. Please cite us:
[Collection Name, date span]. Center for Puerto Rican Studies Library & Archives, Hunter College, CUNY.
For permission to publish from collection material for which Centro does hold copyright, you will be required to sign a permissions document and the following terms and conditions apply:
- For commercial publication or distribution of facsimile reproductions of collection items, we will supply permission and charge a use fee. This includes any publication for which the author receives a payment or royalty. The fee may be waived for non-commercial publication, including dissertations submitted for a degree at an academic institution.
- For a non-commercial publication, you must supply a statement as to the non-commercial nature of your intended use.
- All approved uses of collection material must include a credit line, the exact form of which will be specified on notice of approval.
- Permission granted by Centro is non-exclusive and does not remove the author’s or publisher’s responsibility to guard against infringement of rights that may be held by others.
- Fees for permission to publish collection material for which Centro is the copyright holder are separate from fees charged for supplying digital facsimiles of the same material.
Please note that while the Centro Library & Archives owns the materials in our collections, we usually do not own the copyright to these materials, except where it has been explicitly transferred to Centro. You are solely responsible for determining the copyright status of materials and obtaining permission to use material from the copyright holder. Centro cannot provide permission to publish or distribute materials when Centro is not the copyright holder.
Written permission from the copyright holders and/or other rights holders is required for publication, distribution, or other use of protected items beyond that allowed by fair use. Centro will not do research concerning the existence and/or whereabouts of rights holders. To the extent that we provide available information, Centro does not warranty the accuracy of such information and shall not be responsible for any inaccurate information. Centro will not execute requests for permission, but may be able to connect the rights holders and patrons in certain circumstances.
The Society of American Archivists provides further guidance about using copyrighted and unpublished materials. The U.S. Copyright Office provides information about How to Investigate the Copyright Status of a Work. When you cannot identify or locate the current copyright owner of a copyrighted work, the copyrighted material is sometimes called an “orphan work.” Columbia University Libraries and the Society of American Archivists also provide advice about documenting searches for copyright owners and using orphan works.
When you use material, you must properly acknowledge Centro Library & Archives as the source of the material.
We appreciate receiving a copy of any published work that features our material.
